TRANSPORT & CONTACT DETAILS

Method of transport to and from the activity
Private car

Contact details
(Please contact the Emergency Contact if you feel the participant is overdue from returning from the activity)

Activity Coordinator
Name: Kevern Hobman
Phone: 0427 971 287

Emergency Contact
Name: Rebecca Polak
Phone: 0407 973 470

SUPERVISION & PARTICIPATION

This activity will be under direct adult supervision: Yes

This activity involves both male and female youth members: Yes

Both male and female leaders will be present: No

ACTIVITY DETAILS

Activity overview
Participants will attend a supervised educational visit to the Royal Flying Doctor Service (RFDS) Base. The visit will include a guided tour of the facilities and an overview of the role of the RFDS in providing emergency and primary health care in remote and rural Australia. RFDS staff or volunteers will explain how the service operates and demonstrate equipment used in aeromedical care (subject to operational requirements).

All activities are observational and low risk. Participants will remain under the supervision of Scout Leaders at all times and must follow all site safety instructions, particularly around aircraft and operational areas.

Activity cost
nil

Will participants remain on site at all times? Yes

ENVIRONMENT & FACILITIES

Description of site and facilities
The Royal Flying Doctor Service (RFDS) Broken Hill Base is a working aeromedical facility located adjacent to Broken Hill Airport. It operates 24 hours a day and supports emergency aeromedical retrieval, patient transfers, and primary health services across a large area of remote NSW and surrounding regions.

The site includes operational hangars housing RFDS aircraft, administrative and operational offices, clinical and training spaces, and the Bruce Langford Visitor Centre / Outback Heritage Experience. Guided tours may include access to designated public and controlled areas, aircraft viewing within hangars (subject to operational availability), and interpretation spaces. Visitor facilities include toilets, indoor exhibition areas, and car and coach parking.

As the base is an operational workplace and airport environment, access is controlled and participants must follow RFDS staff instructions and site safety requirements at all times.

Power, water, or facility limitations
The RFDS Broken Hill Base is a permanent, fully serviced facility with mains power and water available. Public toilets are available within the visitor centre.

SUPERVISION & ATTENDANCE

Who may attend (youth/adults)
Registered Scout youth members attending the activity, along with approved adult Scout Leaders and designated adult helpers.

Adult screening requirements
All adult Leaders and helpers must be current registered members of Scouts Australia and hold a valid Working With Children Check (WWCC) in accordance with NSW legislation and Scouts NSW requirements. Any additional screening will meet Scouts NSW policy requirements.

Age-specific supervision requirements
Youth participants will be supervised in accordance with Scouts Australia and Scouts NSW guidelines for the Scout section, including appropriate youth‑to‑adult ratios. The patrol system and buddy system will be used, with overall supervision provided by trained Scout Leaders.

Restrictions on additional attendees
Only registered youth participants and approved adult Leaders/helpers may attend. Parents, carers, siblings, and other non‑participants are not permitted to attend unless prior approval has been granted by the Activity Leader.

Are participants permitted to leave the event and return, or are they required to stay for the entire event? Participants are required to remain with the group for the duration of the event and are not permitted to leave or return independently unless collected by a parent/guardian and approved by the Activity Leader.

HEALTH, SAFETY & HYGIENE

Health expectations (e.g. illness exclusions)
Participants should not attend if they are unwell or showing symptoms of illness.

Participants may be sent home if they become unwell during the event.

BEHAVIOUR & PARTICIPATION EXPECTATIONS

Behaviour standards
This event will utilise the patrol system and buddy system. Participants are required to remain with their group at all times. If a participant needs to use the amenities, they must do so with a buddy and ensure their Patrol Leader is aware of their whereabouts.

All participants are expected to behave responsibly and respectfully at all times, in accordance with the Scouts Code of Conduct, the Scout Promise and Law, and all relevant federal and state laws.

Failure to comply with the expected standards of behaviour may result in a participant being removed from the activity and sent home.

EQUIPMENT & CLOTHING

Participants must bring

·       Refillable water bottle

·       Full Scout uniform

·       A positive attitude and their best manners

Participants must NOT bring

·       Mobile phones or other personal electronic devices

Responsibility for personal items is the sole responsibility of the participant and/or their parent/guardian. Under no circumstances will Leaders be responsible for the safekeeping, loss, or damage of personal items.

ACCOMMODATION & LOGISTICS

Camping or accommodation details
N/A

Arrival and departure instructions
Participants are to be dropped off at the Royal Flying Doctor Service (RFDS) car park and must be personally handed over to a Scout Leader on arrival. Participants are not to be dropped off and left unattended.

Pick‑up will occur from the same RFDS car park at the conclusion of the event. Participants will remain under the supervision of Scout Leaders until they are collected by their parent or guardian.

WITHDRAWAL & REFUND POLICY

Refund conditions

N/A

Non-refundable circumstances

N/A

Please advise the activity co-ordinator if you are unable to attend on the day, if you are aware of this before the event day, please withdraw from this event by using the withdraw feature.