You can fill this in or copy and paste from a Word Document.

TRANSPORT & CONTACT DETAILS

Method of transport to and from the activity
[Text field – short]

Contact details
(Please contact the Emergency Contact if you feel the participant is overdue from returning from the activity)

Activity Coordinator
Name: [Text field – name]
Phone: [Text field – phone number]

Emergency Contact
Name: [Text field – name]
Phone: [Text field – phone number]

SUPERVISION & PARTICIPATION

This activity will be under direct adult supervision: Yes / No

This activity involves both male and female youth members: Yes / No

Both male and female leaders will be present: Yes / No

ACTIVITY DETAILS

Activity overview
(Provide sufficient information for a parent/guardian or participant to give informed consent)

Activity cost
[Text field – currency]

Will participants remain on site at all times? Yes / No If no, where else might they be? For example, off-site activities

ENVIRONMENT & FACILITIES

Description of site and facilities
[Rich text field]

Power, water, or facility limitations
[Rich text field]

SUPERVISION & ATTENDANCE

Who may attend (youth/adults)
[Text field]

Adult screening requirements
(WWCC, Police Check, membership registration)
[Text field]

Age-specific supervision requirements
[Text field]

Restrictions on additional attendees
[Text field]

Are participants permitted to leave the event and return, or are they required to stay for the entire event?

HEALTH, SAFETY & HYGIENE

Health expectations (e.g. illness exclusions)
Participants should not attend if they are unwell or showing symptoms of illness.

Participants may be sent home if they become unwell during the event.

BEHAVIOUR & PARTICIPATION EXPECTATIONS

Behaviour standards
This event will be using the patrol system and buddy system. Participants are required to stay with the group, with the exception of needing to use the amentiies, in this situation, they must go with a buddy and ensure that the patrol leader is aware of their whereabouts.

All participants are expected to behave responsibly and respectfully at all times, in accordance with the Scouts Code of Conduct, the Scout Promise and Law, and relevant federal and state laws.

Participants may be sent home in the case of non-compliance with the expected standards of behavior.

EQUIPMENT & CLOTHING

Participants must bring
[Rich text field]

Participants must NOT bring
[Rich text field]

Responsibility for personal items is the sole responsibility of the participant and/or their parent/guardian. Under no circumstances will Leaders be responsible for safe keeping, loss or damage to items.

ACCOMMODATION & LOGISTICS

Camping or accommodation details
[Rich text field]

Arrival and departure instructions
[Rich text field]

WITHDRAWAL & REFUND POLICY

Refund conditions
[Text field]

Non-refundable circumstances
[Text field]

Please advise the activity co-ordinator if you are unable to attend on the day, if you are aware of this before the event day, please withdraw from this event by using the withdraw feature.